Why Should You Use
Asset Management ?
When was the last time you conducted an inventory count?
Every company or organization acquires assets and equipment for various purposes—whether for office staff, production teams, or other departments. These assets, such as computers, phones, desks, and chairs, are often distributed across departments or temporarily assigned to employees. Regular inventory checks are conducted annually to verify the existence and condition of these assets. To streamline the process and save time in managing large numbers of assets, asset management software and barcode technology are essential tools.
The Purpose of Asset Counting
Asset counting helps verify the status of assets, such as whether they are operational, under repair, awaiting repair, or damaged. It also tracks the current location of the assets, identifies their users, and calculates their depreciation value.
Depreciation Calculation
Depreciation helps the company manage its assets efficiently. Additionally, it provides insights into which brands or types of assets the company should consider purchasing in the future.
How the Asset Management Works
Receiving
When new assets are purchased, they must go through an accounting process to log the assets into the system. Each asset is assigned an identification code via a barcode or RFID tag. This facilitates annual asset counting using a reader. QR codes are often used for barcodes today due to their smaller size. Stickers used for tagging must be durable, made of materials such as plastic or aluminum.
ติดบาร์โค้ด หรือ RFID ที่ทรัพย์สิน
- Soft Tags: Used for non-metal assets.
- Hard Tags: Used for metal surfaces, wet environments, or situations requiring durability, such as outdoor use.
Asset Management System
Asset data must be uploaded into the system.
- Creating Asset Records: The system allows for the creation of asset codes, purchase order numbers (PO), project numbers, brands, models, assigned departments, branches, serial numbers, warranty periods, and more. This data can be entered manually or integrated with the client’s ERP system, such as SAP, Oracle, or Dynamics AX.
- User Access Control: Permissions can be assigned for system access.
Counting
- Offline Counting: Commonly used in areas without Wi-Fi. Mobile systems can also facilitate online counting.
- Collaboration: The system allows multiple users to count assets in separate areas or even the same area in real-time (online mode). It highlights missing assets or those in the wrong locations and provides a summary report.
- Barcode/RFID Integration: Software for fixed assets can be installed on mobile computers to enable real-time counting and processing.
Asset Management System
- Asset Relocation
- Repair Notifications: The system allows users to report broken assets and track their repair status, including repair costs and the service provider. This helps companies decide whether to repair or replace assets to minimize expenses.
- Retirement of Assets: The system also facilitates asset deactivation.
- Depreciation Calculation: Depreciation is calculated using the formula:
Depreciation = (Purchase Cost - Salvage Value) / Useful Life
- Purchase Cost: Includes the total acquisition cost of the asset.
- Salvage Value: The estimated value of the asset at the end of its useful life.
Report
- The system can export data in Excel or PDF formats. It can also integrate with other systems, such as ERP, by exchanging information like asset codes and inventory data through flat files, CSV, Excel, or API.
